MISSION

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to your line manager’s working life and requirements.

ACTIVITIES

• Act as the point of contact between Line Manager and internal/external customers
• Screen and direct phone calls/emails and distribute correspondence
• Handle requests and queries appropriately
• Manage daily calendar on demand and in forecast; make sure meetings happen on time and are well-prepared (participants join on time, online connection is set up …)
• Make travel arrangements (book, arrange and request payments logistics, accommodation & other expenses)
• Take dictation and meeting minutes, prepare documents following standard/internal forms/templates
• Source administration & logistics arrangement when needed
• Produce reports, presentations and briefs on demand
• Act as scanning point for all documents proposed to Direct Manager; be able to understand the background (what, why & how) of what is proposed
• Devise and maintain office filing system
• Process owner of SAP MM – Non-merchandise Procurement system
• Together with Project team to organize workshops to collect business requirements
• Confirm business requirements to IT team for solution development
• Organize testings & training for key users & end users
• Prepare Master Data for go-live
• Act as contact point between users and IT for arising issues & change requests
• Other tasks assigned from the line manager.

REQUIRED BACKGROUND & ATTITUDE

Education: Bachelor’s degree

Seniority: 3 years of experience as Personal Assistant Role

Language: Fluent in English

Office skills: Word, Excel, PowerPoint, HRIS, SAP MM

Attitude: Disciplined, honest, prudent, proactive, timely, attentive, flexible, problem-solving & details-oriented.